Memorandum & Articles of Association
The Hull University Union is run in accordance with a number of operational policies and procedures. These are put in place by the Trustee Board to ensure the Union complies with its legal obligations and sector good practice. These policies remain in place until revised or revoked by the Board. Where appropriate we will seek student input to the generation of these policies
- Hull University and HUU Relationship Agreement
- Volunteer Drivers
- Independent Student Activities (updated December 2017)
- Student Event External Speaker Policy (updated March 2017)
- Equality & Diversity Policy (updated October 2016)
- Right to Reply Guidelines
- Safeguarding Adults Policy
- Child Protection Policy
- Complaints Policy
Union Council Policies
Hull University Union also has a number of democratically approved policies, which are passed by students through our Union Council.
Standing Orders set out in detail how different areas of the Union should operate and our working procedures. This ensures that we operate in line with our Bye-laws and Articles.
Click the links below to view the Standing Orders for Hull University Union:
- Governance Zone
- Activities Zone
- Education Zone
- Sport Zone
- Inclusivity & Diversity Zone
CODE OF PRACTICE – EDUCATION ACT 1994
Revised September 2018
This Code of Practice is prepared, issued and when necessary revised by the Council of the University pursuant to the requirements of Section 22(3) of the Education Act 1994 and the University and the Union shall comply with the information therein. details the arrangements agreed between the University of Hull, hereinafter referred to as the University, and Hull University Union Limited, hereinafter referred to as HUU, as required by the Education Act 1994 (Clause 22).
2. Status of HUU
HUU is a company limited by guarantee (Company No 8475916) and a registered charity (1152549), As a Union it is also an integral part of the University, established in accordance with the Royal Charter of the University (Clause 9)and the Ordinances section 19
3. Accountability of the Sabbatical Trustees (Presidents) and of HUU
The Sabbatical Officers (Presidents) as prescribed in the HUU M&AA part 3 section 33 shall be deemed to be “major union office holders” for the purposes of Section 22 of the Education act (M&AA 33.5)
In accordance with the relevant regulations as approved from time to time by the Senate and Council of the University, for the operation of HUU in a fair and democratic manner, and for observance of the University’s Code of Practice on Freedom of Speech drawn up pursuant to Section 43, Education (No 2) Act 1986 and the Code of Practice pursuant to the requirements of Part 2, Education Act 1994.
The Vice Chancellor will confer Honorary Student status on the Presidents/Sabbatical Officers for their period of office.
4. HUU’s Articles
HUU’s Articles and any amendments thereto are to be approved by the Senate and Council of the University; HUU’s Articles are to be reviewed by those bodies at intervals not exceeding five years.
The University authorities will ensure that HUU’s Articles provides, inter alia, for the election of Principal Officers, in terms of the Education Act 1994, to be by secret ballot in which all full members are entitled to vote, and to further ensure that such elections are fairly and properly conducted.
Such Principal Officers (Presidents) or those holding paid elected offices shall not hold office for more than two years.
5. Membership of HUU
All registered students of the University will be full members of HUU, unless they choose not to be members. Having opted not to become a member or having withdrawn from membership, a student is not entitled to take up, or renew, membership within the same academic year. Students who have opted out of membership of HUU will be entitled to equal access to the services and activities subject to the following conditions:
(a) He or she will not be permitted to:
(i) vote in HUU elections or referenda;
(ii) stand for election to any post in an HUU election;
(iii) hold office in any HUU club or society.
(b) He or she may be charged a differential rate of membership fee to join a club and society, or to attend a function. Such students who join a club or society, or who use the facilities provided by HUU, are subject to the same regulations which apply to members of HUU.
Any student wishing to exercise his or her right not to be a member of HUU is advised to consult one of the Principal Officers of HUU before making a decision, in order to ensure that he or she possesses all the necessary information on which to base the decision.
If a student chooses not to be a member of HUU, he or she must inform the HUU President and the Registrar and Secretary in writing.
6. Finances – proper conduct of affairs
HUU is responsible for ensuring that funds provided to it by the University are used only in accordance with the Charities Act 2011, the Education Act 1994 and any other statutory requirements or conditions that the University may prescribe from time to time.
The Chief Executive is responsible for advising the Principal Officers of HUU if any action or policy appears incompatible with the terms of the Code of Practice; if in doubt he or she is to take the advice of either the HUU solicitor or the University auditors, which is the more appropriate.
The Chief Executive is also required to satisfy the University authorities that the finances of HUU comply with all such conditions contained therein.
7. Financial controls
HUU is required to keep accounts and accounting records in accordance with normal professional accounting principles, and to maintain a sound system of internal financial management and control. In particular HUU is to:
(a) prepare budgets for the following financial year and obtain approval of such budgets from the University authorities, at least one month before the commencement of the financial year. The budget is to be drawn up so that income is at least sufficient, taking one year with another, to meet the total expenditure;
(b) ensure that there is a fair and equitable system for the allocation of resources to clubs and societies and advise all students of the conditions and procedures relating to such allocations;
(c) provide periodic reports of income and expenditure for consideration by the University authorities, at such times and for such periods as may from time to time be determined, and to make them available to all students;
(d) prepare accounts and financial reports for audit by external auditors; these are to include a list of all external organisations to which HUU or any of its official bodies have affiliated, together with the details of such expenditure.
The University authorities will require HUU to repay in whole or in part any funds expended contrary to this Code of Practice.
8. Affiliations to external organisations
HUU is required to publish and display on an official HUU Notice Board any intention to affiliate to an external organisation, stating the name of the organisation and details of the subscription or fees to be paid.
A full member of HUU, if supported by 5% of the Full Time Equivalent voting membership, may request that the question of continued affiliation to an external organisation be decided upon by secret ballot in which all full members are entitled to vote; such a request may only be made once in any academic year.
9. Complaints procedure (See SO 8007)
Any registered student of the University may make a complaint concerning his or her dealings with HUU or make a claim of unfair disadvantage, where the student has exercised his or her right not to be a member.
The complaint will be dealt with in accordance with the internal HUU complaints procedure (SO 8007).
In the event of the complainant not been satisfied, they may request that the issue is referred to the University in accordance with the Regulations for the Investigation and Determination of Student Complaints. Recourse to the University is limited to challenging the application of the procedure through which the complaint was investigated by the Students’ Union.
10. Status and dissemination of this Code of Practice
This Code of Practice, as amended by the Council of the University in consultation with the Principal Officers of HUU, has the status of a University Regulation. It will be brought to the attention of all students once a year and published on HUU’s website and made available in hard copy on request.
Insurance PoliciesInsurance Content
Annual account of Hull University Union 2009/2010
Financial Reports 2009/2010
Financial Reports 2010/2011
Annual account of Hull University Union 2010/2011
Financial Reports 2011/2012
Annual account of Hull University Union 2011/2012
Financial Reports 2012/2013
Annual account of Hull University Union 2012/2013
Financial Reports 2013/2014
Annual account of Hull University Union 2013/2014
Financial Reports 2014/2015
Annual account of Hull University Union 2014/2015
Financial Reports 2015/16
Annual account of Hull University Union 2015/16
Financial Reports 2016/17
Annual account of Hull University Union 2016/17
Financial Reports 2017/18
Financial Reports 2018/19
Hull University Union Annual Reports can be viewed below.